Application Procedure PDF Print E-mail

Candidates are required to apply online at UTP website click Application – Postgraduate.

Application for MSc / PhD by research is open throughout the year. To enroll into the next Intake session (January, May and September), application form must reach us at least 90 days before the registration date. Allocation of placement in the next intake will be subjected to availability of placement.

Please follow the application procedures step by step beginning with STEP 1

STEP 1 – Before you apply

Please prepare the scan copy of the following documents into PDF format and to be emailed;

1. Printed application form
2. Identity Card for Malaysian / International Passport for Non Malaysian (if available)
3. Passport size photo (jpeg/gif format).
4. Original Academic Transcript and Degree Scroll (Official translation in English is required if the transcript is in other language) - Bachelor & Master
5. Statement of Interest (not more than 150 words)
6. Two letters of recommendation from two (2) referees. (Please use the given Referee Form).
7. Research Proposal.  - Only Research Mode
8. English Language proficiency certificate (TOEFL or IELTS for international students).

Proof of payment of Processing Fee (Internet Banking/Cash Deposit/Electronic Fund Transfer/Telegraphic Transfer) – MYR 20.00 (Malaysian), USD 50.00 @ MYR 160.00 (International)

Bank details

Payee : Institute Of Technology Petronas Sdn Bhd

Bank Account Number : 8004852703

Banker’s Name : CIMB Berhad

Swift Code : CIBBMYKL

Banker’s Address : 20, Jalan Pos Baru, 31000 Batu Gajah, Perak, Malaysia

For Bank Draft / Demand Draft / Postal Order please courier to this address;

Admission Unit (PG)
Registry Office, Universiti Teknologi PETRONAS, Bandar Seri Iskandar
31750 Tronoh, Perak, Malaysia

10. Approval/confirmation letter from Proposed Supervisor (Research only - if any)
11. Sponsorship letter (if any)/ Financial Guarantee (financial ability to sustain for the whole duration of study)
12. Any other relevant documents to support your application.


Note: Please be informed that original copies of the above documents will be required during registration.

STEP 2 – Online Application

Please follow the sequence below :

1. Login to the Online Application Form
2. Complete all sections (A – I).
3. Please ensure all information in the Online Application Form is true and correct.
4. Click the “SUBMIT” button to submit your Online Application. You will notice a notification message informing that your submission is successful. Record the Online Application Serial number for future reference/s.
5. Please attach all the required documents in STEP 1 and email them to within 7 working days of application submission. Please quote the Application reference number as a SUBJECT when submitting the scanned documents.  (Refer to screenshot below)

Save a copy for your record


Please email to within 7 working days after submitting the online application through UTP website (including the checklist)



A complete application documents need to be submitted to Admission mailbox before the closing date. Any documents received after the closing will be processed for the next intake.



A complete student passes application documents need to be submitted to Acceptance mailbox before the closing date. Any documents received after the closing is considered reject the offer.



Please scan the documents in A4 size and PDF format according to the original size.
4. Please ensure that each email do not exceed 4MB or send in a partial email.
5. INCOMPLETE documents will not be processed.

Please do not hesitate to contact us if you require any further information:



Contact Details

Muhammad Azfar B Awaluddin

Admission procedure and inquiries

Tel : +605 368 8345
Fax : +605 365 4082
Email :


Muhamad Faiz B Nasmi

Application Document, status and Offer Letter

Tel : +605 368 8331
Fax : +605 365 4082
Email :


Nur Idyawati Binti Mohd Yusof

Acceptance of Offer, submission of Visa Application Letter (VAL)

Tel : +605 368 8359
Fax : +605 365 4082
Email :


Nurzaihan Binti Zulkefly

Admission Unit

Tel : +605 368 8346
Fax : +605 365 4082
Email :

M Shahrul Nizam B Shah Kobat

Admission Unit

Tel : +605 368 8403
Fax : +605 365 4082
Email :