Academic Regulations & Procedures PDF Print E-mail

UTP Foundation Students’ Handbook

UTP Undergraduates Students’ Handbook

1.0 Academic Regulations

 

1.1 Introduction

Academic Regulations are formulated to regulate and coordinate the administration of academic and related matters. It is the responsibility of students to know and follow all the University’s rules and regulations. The University reserves the right to amend the Academic Regulations as and when necessary.

 

1.2 Definitions

1.2.1
University

University refers to Universiti Teknologi PETRONAS.
UTP is the acronym for Universiti Teknologi PETRONAS.

 

1.2.2 Senate and Other Committees

A. Senate


The Senate is an academic body of UTP and is subject to the provisions contained in the constitution, statutes, procedures and rules of UTP. It is empowered to monitor the development and delivery of academic programmes, research, examinations, awards, degrees, diplomas and certificates.

Members of SENATE are:

  1. Chairman - Vice Chancellor
  2. Secretary - Registrar
  3. Members
  • Deputy Vice Chancellor, Academic
  • Deputy Vice Chancellor, Research & Innovation
  • Deputy Vice Chancellor, Student Affairs and Alumni
  • Deans
  • Head of Academic Departments
  • Other members appointed by the Chairman

 

B. University Academic Committee

The University Academic Committee is the body appointed by the Senate to administer academic matters

  1. Chairman - Deputy Vice Chancellor, Academic
  2. Secretary - Senior Manager of Academic Central Services
  3. Members:
  • Deans
  • Head of Academic Departments
  • Other members appointed by the Chairman


C.
University Examination Committee

The University Examination Committee is the body appointed by the Senate to administer examination matters.

Members of Examination Committee are:

  1. Chairman - Deputy Vice Chancellor, Academic
  2. Secretary - Head, Registration & Examination Unit
  3. Members:
  • Deans
  • Head of Academic Departments
  • Other members appointed by the Chairman

D.
Examination Appeal Committee

The Examination Appeal Committee is the body appointed by the Senate to administer appeals with regards to examinations.

Members of Examination Appeal Committee are:

  1. Chairman - Vice Chancellor
  2. Secretary - Executive of Registry nominated by the Registrar
  3. Members:
  • Registrar
  • Representative of Academic Departments
  • Other members appointed by the Chairman

 

E. Academic Disciplinary Committee

The Academic Disciplinary Committee is the body appointed by the Senate to administer academic misconduct.

Members of Academic Disciplinary Committee are:

  1. Chairman -Deputy Vice Chancellor, Academic
  2. Secretary - Executive of Registry Office nominated by the Registrar
  3. Members:
  • Two(2) representatives from relevant Academic Departments
  • One(1) representative from other department
  • One(1) Legal Advisor

 

1.2.3 Vice Chancellor
The Vice Chancellor is the Chief Executive Officer/Managing Director of the University and he is responsible in determining the University's directions in order to achieve its visions and missions.

1.2.4
Registrar
The Registrar is an officer of the University, responsible in administering students' intake, academic records, course registration, examinations, graduation approval and accreditation of Programmes.

1.2.5
Deputy Vice Chancellor, Academic
The Deputy Vice Chancellor, Academic (DVCA) is an officer of the University who heads the Academic Division. DVCA is responsible for all matters involving foundation, undergraduate and postgraduate academic studies.

1.2.6
Deputy Vice Chancellor,Research and Innovation
The Deputy Vice Chancellor, Research and Innovation (DVCRI) is an officer of the University who heads the Research & Development and Consultancy Division. DVCRI is responsible for all matters involving research, development and consultancy.

1.2.7
Deputy Vice Chancellor, Student Affairs and Alumni
The Deputy Vice Chancellor, Student Affairs and Alumni (DVCSAA) is an officer of the university who heads the students’ services division. DVCSAA is responsible for all matters to provide facilities, services and structured programme to all students to support the university’s aspiration to produce well-rounded graduates.

1.2.8
Dean
The Dean is an officer of the University who heads the Faculty. Dean is responsible for all faculty matters involving undergraduate and postgraduate academic studies.

1.2.9
Head of Department
A Head of Department (HOD) is an officer of the University who heads a particular academic department. HOD is responsible for managing all academic and administration matters of the department.

1.2.10
Senior Manager of Academic Central Services
The Senior Manager of Academic Central Services is an officer of the University who heads the Department of Academic Central Services, who is responsible in managing all academic related services, such as the academic facilities, laboratories, timetabling of courses offered and development of education technology.

1.2.11
Lecturer
A lecturer is a person assigned by the respective Head of Department to manage a certain course, who is responsible in delivering course materials, supervising students' projects and evaluating students' achievements.

1.2.12
Tutor
A tutor is a trainee lecturer/a postgraduate student/any individual assigned by the respective Head of Department to assist a lecturer in managing a certain course, who is responsible in managing and evaluating tutorials for a particular course.

1.2.13
Demonstrator
A demonstrator is a trainee lecturer/a postgraduate student/any individual assigned by the respective Head of Department to assist a lecturer in conducting laboratory work/practical training. Demonstrator is responsible in demonstrating the usage of laboratory or computer equipment and evaluating laboratory reports and assignments.

1.2.14
Student
A student is an individual who enrolls for any academic programme at the University.

1.2.15
Transcript
A transcript is a complete record of a student's particulars and academic performance.

1.2.16
Programme
Programme refers to theapproved curriculum to be offered and conducted by the University

1.2.17
Curriculum
Curriculum comprises of courses and other activities that are compulsory for students, as determined by the University.

1.2.18
Semester
A semester is an academic period of about four (4) months that normally starts in January, May and September.


1.2.19
Modes of Delivery

i. Lectures and Tutorials

  1. A lecture is an oral course presentation conducted by a lecturer.
  2. A tutorial is an oral course presentation conducted by a tutor or lecturer to complement the lectures and to enhance the students’ understanding of the subject matter.
ii. Laboratory Work
Laboratory work is a practical approach to enable students to gain practical experience.

iii.
Project and Team–BasedLearning

Project and Team-Based Learning is one of the methods in learning whereby a student is required to solve a particular problem using analysis and synthesis to produce a solution. A lecturer acts as a facilitator when supervising students' project. Among the courses that use the Project and Team-Based Learning method are Engineering Team Project (ETP) and Final Year Project. For ETP courses, the project is undertaken by a team consisting of students from different programmes, supervised by a team of lecturers.

iv.
Industrial Internship
Industrial Internship Programme is a course where students are exposed to various industrial practices for example practical and real work based on projects, research activities and workplace safety in the industry. This is compulsory to all students. The training is conducted over 28 weeks at relevant industries.

v.
E-Learning
E-Learning is an online learning method whereby students can access to their course materials via web.

vi.
Use of External Data Sources
External Data Sources are reference materials available from other resource centersfor example the library and Internet.

vii.
Adjunct Lecturer
An adjunct lecturer is an industrial expert appointed by the University to deliver lectures on topics related to the course content.

viii.
Academic Advisors
All Undergraduate students will be assigned to an Academic Advisor.

ix.
Mentor
A mentor is an academic staff assigned by Head of Department to monitorthe mentees’ academic performance.

x.
Mentee
A student assigned to a mentor upon obtaining academic result that places the student under ‘Academic Probation’, ‘Academic Probation and Warning’ and ‘Academic Dismissal’.

xi.
Credited Co-Curriculum Activities
A credited co-curriculum activity is an extra-mural activity that is compulsory for all UTP students in order to fulfill the University requirements. Courses under credited co-curriculum activity include sports, uniform bodies, cultural and arts, martial arts and music.

xii.
Extra-Curricular Activities
An extra-curricular activity is a non-academic activity organized by students and approved by the University.


1.2.20
Credit Hours
A credit hour is a weightage given to a course based on the number of hours per week of lectures, tutorials, or laboratory work.

1.2.21
Grade
A grade is an assessment in a form of a letter grade signifying a student's performance in a particular course.

1.2.22
Grade Points
A grade point is the point given to a course based on the grade obtained multiplied by the credit hours allocated to it.

1.2.23
Grade Point Average (GPA)
A GPA obtained by a student at the end of a semester is calculated as follow:

 

GPA

=

Total of Grade Points Scored in the Semester


Total of Credit Hours Taken in the Same Semester


 

1.2.24 Cumulative Grade Point Average (CGPA)
A CGPA is the grade point average obtained by a student based on all courses he/she hascompleted todate. The calculation is based on the following formula:

 

CGPA

=

Total of Credit Points Scored to Date


Total of Credit Hours Taken to Date


 

1.2.25 Final Examination
Final Examination is compulsory component to be given to students who are registered for non-project based course(s). It is compulsory for students to attend the final examination, failing which; the students will be given an ‘F’ grade.

1.2.26
Repeat Course
A student who failed a course or obtained an Incomplete Grade (I) from an earlier semester shall be required to repeat and pass the course at the earliest semester when the course is offered again.

1.2.27
Supplementary Examination
A supplementary examination is a special examination given to an eligible student subject to UEC approval.

Supplementary for Graduating Undergraduate students:
Any graduating undergraduate student who has attempted but failed non-project based course(s)(minimum two (2) courses only) may request to sit for supplementary examination in fulfillment of the graduation requirement upon the UEC approval. Results for the Supplementary Examination shall be recorded as Pass (P) orFail (F).

1.2.28
Examiner
An examiner is a lecturer conducting academic assessment.

1.2.29
Invigilator
An invigilator is a qualified individual appointed by the University to invigilate a particular examination.

1.2.30
Appeal for Reinstatement/Readmission
An appeal for reinstatement/readmission is an application by a student who has been placed under dismissal status to continue study at the University.

The Appeal Committee shall decide to reject or to grant for reinstatement or readmission.  Reinstatement refers to the decision to continue study in same programme whereas readmission refers to the decision to continue study in another programme.

1.2.31
Suspension Period
A suspension period is a period in which a student is suspended from being a student of UTP due to disciplinary or academic reasons. The suspension period will be considered as part of the duration of study at UTP.

1.2.32
Course
A course is a subject that carries a unique code and a number of credit hour.

1.2.33
Graduation Audit
It isCOMPULSORY to all final year students to furnish the Graduation Audit Form, two (2) semesters prior to the expected graduationsemester.

The graduation audit process will be done at the academic department and the results of the expected graduation list to be tabled for endorsement by the Examination Committee.

1.2.34
Audit Course
An audit course refers to a course which is NOT part of programme curriculum, taken up by a student, which shall not be considered in the calculation of GPA and CGPA. The status of an audit course MUST be declared early during course registration and latest before the final examination begins to avoid getting grades posted by the examiners.

1.2.35
Common Core and Core Discipline Courses
A core course is a MANDATORY course offered by the respective programme.

1.2.36
Elective/Minor Courses
List of courses offered to all students which is part of the Graduation requirement.

1.2.37
Core Specialisation Courses
Core Specialisation Courses is a group of courses offered by respective programme for their studentsto choose in the area of specialization that they are interested to pursue at the end of their studies. The courses taken shall contribute to the overall programme structure.

1.2.38
Barred From Examination
Students who get barred will not be allowed to sit for final examination and will be given an ‘F’ gradefor the course.

1.2.39
Incomplete Grade
The Incomplete grade (I) will be given to a student who is not able to sit for final examination or to complete a course due to reasons accepted by the University.

1.2.40
Facilities and Services
Facilities and services are provided by the University to fulfill academic and non-academic requirements e.g. lecture theatres, laboratories, information technology and sports facilities.


2.0
Academic Administration
Each student is required to register for every course taken up during the registration period and according to the number of credit hours allowed.

 

2.1 Registration of Courses
It is compulsory forstudents to register for their courses at the beginning of the semester. The registration for the following semester will be conducted at the end of each semester. Registration of courses is conclusive unless the student is under probation, probation & warning, or dismissal status; or the student failed any of the pre-requisite courses.

Students are required to register during the prescribed registration period and comply with the credit hour requirement. Students who failed to register within the given time can be barred from continuing their study for that particular semester.

Students who still have outstanding dues may not be allowed to register for the new semester.

All full time students must register a minimum of
9 credit hoursor equivalent to 3 courses in a particular semester. However, this ruling may be waived for graduating students who are in their final semester.

2.2
Adding/Dropping/Withdrawal of Courses

2.2.1
Adding/Dropping of Courses

Students are allowed to add/drop courses within the first two (2) weeks of the semester subject to the approval of the Head of Department and subject to the compliance of the total credit hours allowed.

2.2.2 Withdrawal

a.
Withdrawal from Courses
Students are allowed to withdraw from the courses latest by week eight (8) of the semester provided that they maintain a minimum of nine (9) credit hours. The course fee however, shall not be refunded.

b.
Withdrawal from Examination
Students who have registered for courses but are unable to sit for the examination due to some unavoidable circumstances may apply for withdrawal from the examination, subject to recommendation of the Head of Department and approval by the Deputy Vice Chancellor, Academic.

If the withdrawal is due to illness or injury, the student must furnish the University with a medical certificate or a letter certified by UTP’s panel doctor. Upon approval, the student will be given an
INCOMPLETEstatus and the student is required torepeat that particular course when it is next offered.

2.3
Attendance
Students are required to attend lectures, tutorials, laboratories, project-based learning, additional lectures, co-curricular activities and meetings with academic advisors. Students shall obtain written permission if they unable to attend lectures, tutorials and laboratories mentioned above.

The students are required to submit the application three (3) days before the actual date or, in emergency cases, after returning to campus by attaching the relevant supporting documents (medical certificate, death certificate) to the Registration and Examination Unit of the Registry.

The minimum attendance requirement is ninety percent
(90%) for each course. A student who fails to fulfill this requirement may be barred from sitting for the final examination.

2.4
Deferment of Studies
A student who wishes to apply for a deferment must satisfy the following requirements:

  1. Deferment of studies may be given for a maximum of two (2) consecutive semesters in one approval.
  2. All applications for deferment must be in writing and to be addressed to the Deputy Vice Chancellor, Academic.
  3. Students who are permitted to defer on medical grounds must produce medical evidence that they are fit to return to study before being permitted to register.

 

All successful applicants for deferment are exempted from paying the necessary fees and the length of absence is not considered as part of the period of study.


3.0 Academic Requirements

3.1
Graduation Requirements


  1. All Bachelor of Engineering students are required to complete within fourteen (14) semesters of studies.
  2. All Bachelor of Technology students are required to complete within eleven (11) semesters of studiesexcept for Bachelor of Technology (Honours) Petroleum Geoscience where students are required to complete within fourteen (14) semesters of studies.
  3. The minimum period of study to be eligible for the conferment of the university degreeis four (4) semesters.

In order to graduate a student must fulfill the following:

  1. Obtain a CGPA of 2.00 or above.
  2. Pass all courses as required by the respective programmes.
  3. Satisfy all requirements as approved by the university Senate.

 

3.2 Programme Requirement/Structure
The engineering and technology programmes comprise of courses to fulfill national and university requirements, foundation/other equivalent courses, core courses, electives, co-curricular and industrial internship training.

3.2.1
English Requirement

  • Students are required to have IELTS score of 6.0 or TOEFL paper-based score of 5.0 or equivalent.
  • Students who do not have the above qualification shall sit for English Placement Test conducted to assess the students’ level of English proficiency.

 

3.2.2 Pre-requisite
A course in which a student has to pass in order to qualify for the subsequent courses as specified in the programme requirement.

3.2.3
Foundation/Other Equivalent Courses
Students are required to pass all foundation/other equivalent courses. Students must also pass the final examination of all foundation/other equivalent courses as prescribed by the programmes.

3.2.4
Core Courses
Students are required to pass all core courses as classified by the programme.

3.2.5
Elective/Minor Courses
Students are required to pass all elective courses provided by the programmes. Each programme will prepare the list of elective courses offered and has the right to change or maintain these courses for any particular semester.

3.2.6
National Requirement Courses
Students are required to pass all national/university requirement courses prescribed by the University.

3.2.7
Industrial Internship
Students are required to undergo twenty-eight (28) weeks of industrial internship training after completing third year second semester for Engineering students and third year first semester for Technology students.The details are as follow:



Programme

To register for internship with SIIU

To undergo internship

i.

Engineering Programmes

  • Obtained minimum CGPA of 2.00/4.00 AND
  • Earned a minimum of 75 credit hours  AND
  • Completed 5 semesters

  • Obtained minimum CGPA of 2.00/4.00 AND
  • Earned a minimum of 90 credit hours AND
  • Completed 6 semesters AND
  • Completed the following courses:
    • Completed all basic Engineering & Technology courses
    • Health, Safety & Environment (HSE)
    • MPU (U) 1 Course
    • Professional Communication Skills
    • Mathematics *

ii.

Technology Programme (Petroleum Geoscience)

iii.

Technology Programme

(ICT/BIS)

  • Obtained minimum CGPA of 2.00/4.00 AND
  • Earned a minimum of 45 credit hours  AND
  • Completed 3 semesters
  • Obtained minimum CGPA of 2.00/4.00 AND
  • Earned a minimum of 60 credit hours AND
  • Completed 4 semesters AND
  • Completed the following courses:
    • Completed all basic Engineering & Technology courses
    • Health, Safety & Environment (HSE)
    • MPU (U) 1 Course
    • Professional Communication Skills
    • Mathematics *

* refer to individual programme for Mathematics course requirement

Students must show satisfactory progress while undergoing industrial internship programme as prescribed by the University.

3.2.8
Core Specialisation
All students must register for an area of Core Specialisation subject to the approval of the respective Head of Department.

3.3
Change of Programme, Exemption of Credits and Transfer of Credits.

3.3.1
Change of ProgrammeA student may request for a change of programme upon the advice of the Head of Department or for other justified reasons subject to availability and approval from the Registrar and sponsors (if any). Processing fees of RM100 will be charged for the second application onwards.

3.3.2
Exemption of Credits

A student may apply for course exemption of credit based on the recognized academic work for a similar course at other academic institutions subject to the approval of the respective Head of Department. The exemption of credit will be recorded in the University transcript and the student is deemed to have completed a similar number of credit hours in order to obtain a degree. Calculation of Cumulative Grade Point Average (CGPA) will be based upon credit hours completed at UTP.

A student from other institutions approved by UTP may request exemption of relevant courses with 80% equivalence in syllabi anda minimum (grade of ‘C’/60% marks). Any exemption is limited to a maximum of 30 credits (UTP course equivalent).

A student who undergoes the Student Exchange/Study Abroad programmes with an institution approved by UTP may request credit exemption for relevant courses in UTP.

Processing fees of RM100 will be charged for the second application onwards.

3.3.3
Transfer of Credits
A student who changes programmewithin the University may request for transfer of credits and grades which are applicable to a new programme with a minimum grade of ‘C’.

4.0
Assessment
An assessment is an evaluation of a student's performance through examinations, tests, laboratory work, assignments, oral presentations, industrial internship, workshops and other activities specified by the lecturer.

4.1
Methods of Assessment
Students are assessed throughout the semesters through their coursework and the final examinations which are determined for respective course.

i.
Coursework
Coursework comprise of tests, assignment, laboratory work, oral presentations, workshop practices, projects and others.

ii. Final Examination
Final Examination sessions are usually held at the end of the semester.

There are courses whereby students are assessed throughout the semester without having to sit for final examinations.



4.2
Final Semester Examinations

4.2.1
Eligibility
All students are eligible to sit for examination on condition that they have:

  1. Registered for the course, and
  2. Fulfilled the minimum attendance requirement as stated in the course outline.
  3. Settle all outstanding dues with University

 

4.2.2 Examination Schedule
The examination schedule is planned following the academic calendar at the end of semester. Any travel arrangement for the semester break must be made after the examination week as the clashes between the examination dates and the traveling dates will not be considered.

4.2.3
Examination Slip
An examination slip is a compulsory document to be presented during final examination. Students are required to collect their examination slips at the time and place specified by the Registration & Examination Unit of Registry. Failure to do so will result in a penalty and/or barred from sitting for the examination.

4.2.4
Examination Attendance
Students who fail to sit for any final examination without written approval will obtain an ‘F’ grade for the course(s) involved.

4.2.5
Medical Certificate
The University will only recognize medical certificates from UTP Health Clinic, local Government Hospitals and other health establishment recognized by UTP.

Time Slip is a slip given to a student by the clinic to indicate that the student had gone to see the doctor for medical consultation.

4.2.6
Examination Rules and Regulations for Students.

  1. Proper attire as specified in the University dress codeshould be worn during the examinations.
  2. Students are requested to arrive at the examination venue thirty (30) minutes for security screening before the examination begins.
  3. Students are not allowed to sit for the examination if they arrive thirty (30) minutes after the examination starts.
  4. Students are not allowed to enter the examination hall until being instructed by the Chief Invigilator.
  5. Only pencils, pens, erasers, rulers, non-programmable calculators and other items as allowed by the Chief Invigilator can be brought into the examination hall.
  6. Students are not allowed to bring any form of document e.g. books, notes, papers and other materials without the permission of the Chief Invigilator.
  7. Students are not allowed to enter the examination hall without their student ID card and examination slip.
  8. Students are not allowed to open the question booklet until they are instructed to do so.
  9. Students are advised to read the instructions on the cover page of the question papers before the start of the examination.
  10. Students are required to place their student ID card and examination slip on the right corner of their table.
  11. Students are not allowed to smoke in the examination hall.
  12. Food and drinks are not allowed in the examination hall.
  13. Handphonesand other electronic devices (eg. Programmable Calculator, smartphones, Tablet devices, Ipod. Notebook, Camera etc)are prohibited and must be placed outside the examination hall.
  14. Students are required to fill in all the necessary information on the answer booklet and attendance slip.
  15. Students are not allowed to write their names and student numbers on the answer sheet.
  16. Students are not allowed to leave the examination hall thirty (30) minutes after the examination starts and thirty (30) minutes before the examination ends.
  17. Any parts of the answer booklet or papers are not allowed to be taken out of the examination hall.
  18. Students are not allowed to communicate with, receive assistance from or copy and/or allow other students to copy from them during an examination. Students fail to abide the academic rules and regulations and are caught copying, bringing notes, cheating or attempting to cheat, will be testified for Academic Misconduct and the case will deliberated in University Academic Disciplinary Committee. Penalties or disciplinary actions for cheating or attempting to cheat which include Academic Dismissal will be imposed to students who fail to comply the academic rules and regulations.
  19. Students are not allowed to make any noise during the examinations.
  20. Students should stop writing once the Chief Invigilator has instructed them to do so at the end of the examination. An invigilator has the right to reject a student's answer booklet if he fails to do so.
  21. Students are not allowed to leave the examination hall until instructed by the Chief Invigilator.
  22. Students are advised to recheck all the necessary information in the answer booklet before handing it to the invigilator.
  23. Students are required to tie the answer booklet and any other relevant papers, which they intend to submit to the invigilator if necessary.
  24. Students are required to sit for the final examinations of all registered courses unless a permission to withdraw from the course has been granted.
  25. All answers must be in ink except for diagrams and answers on the Optical Mark Reader (OMR) sheet.
  26. A student who wishes to visit the washroom must obtain permission from and must be accompanied by the Chief Invigilator.
  27. During an examination, any kind of communication is not allowed in the examination hall except with the Chief Invigilator and authorized persons.
  28. All bags and books must be placed at the place specified by the Invigilators outside the examination halls.

 

4.2.7 Breach of Examination Rules and Regulations
Should a student breach any of the above conducts, the chief invigilator has the authority to disqualify him/her from the examination.

If a student is found guilty, he will be given an ‘F’ grade for the course and may be suspended from his studies for a period determined by the University or other actions deemed necessary.

4.3
Grading System

4.3.1
UTP Academic Grading System.
The academic grading system adopted by UTP is as follow:

 

Grade

Meaning

Grade Points

A

High Distinction

4.00

A-

Distinction

3.75

B+

Good Credit

3.50

B

Credit

3.00

C+

Good Pass

2.50

C

Pass

2.00

D+

Marginal Pass

1.50

D

Unsatisfactory Pass

1.00

F

Fail

0.00

Note:
A student may repeat courses with grades lower then ‘C’ in order to improve his CGPA.

4.3.2
Symbols in Academic Transcript
Students may find certain symbols shown below in their transcripts. These symbols mean the following:

 

Grade

Meaning

AU

Audit course(s).

CT

Credit Transfer

DF

Deferment

EX

Exemption

I

Incomplete

P

Pass

R

Repeat / Re-sit

W

Withdrawal from course(s).

SP

Supplementary Pass


4.4 Appeals for Remarking

If a student is dissatisfied with the final exam results, an appeal for remarking may be made within three (3) days after the results are released. The appeal shall be forwarded to Registration & Examination Unit of Registry.

Procedures of remarking are:

  1. Students who intend to apply for a remarking of the final examination scripts must fill in an application form, which can be obtained from Registration & Examination Unit of Registry Office.
  2. Students are required to make a payment of RM50.00 (Ringgit Malaysia Fifty Only) to the Finance and Fund Management Department.
  3. Students are then required to submit the application form together with the receipt of payment to Registration & Examination Unit of Registry Office.
  4. The answer scripts will be checked by the respective examiners and will be brought to the Examination Committee for consideration.
  5. Students will be informed on the status of the remarking and if there are changes to the final marks, a new result slip will be issued to the students.

 

All decisions are final and re-appeal will not be allowed.

4.5 Degree Awarding System
Subject to approval by the Senate, a student will be awarded:

4.5.1
A Bachelor of Engineering (Honours) Degree:

  1. Studied at UTP for not more than fourteen (14) semesters for Engineering Degree Programmes;
  2. Obtained at least a total of 145 credit hours from the prescribed courses and electives;
  3. Completed the industrial internship programme;
  4. Fulfilled all specified requirements of the programme;
  5. Obtained a minimum Cumulative Grade Point Average (CGPA) of 2.00.


4.5.2
A Bachelor of Technology (Honours) Degree:

  1. Studied at UTP not more than eleven (11) semesters for Technology Degree Programmes (14 for Petroleum Geoscience);
  2. Obtained at least a total of 127 credit hours(140for Petroleum Geoscience) from the prescribed courses and electives;
  3. Completed the industrial internship programme;
  4. Fulfilled all specified requirements of the programme;
  5. Obtained a minimum CGPA of 2.00.

 

4.5.3 Classes of Honours degree that are awarded are as follows:

 

Classification

CGPA from

CGPA to

First Class

3.75

4.00

Second Class Upper

3.00

3.74

Second Class Lower

2.50

2.99

Third Class

2.00

2.49

Note:
The above Class of Honours classification is subject to the Senate’s final approval.

4.6
Awards

There are two (2) kinds of award given to graduates who fulfill the criteria prescribed by the Senate. The awards are as follow:

4.6.1
Chancellor Award
The Chancellor Award is awarded to students from the First class with the best overall performance in term of graduates’ well roundedness.

There are three categories namely:

  1. Chancellor Award – Gold.
  2. Chancellor Award – Silver.
  3. Chancellor Award – Bronze.

 

4.6.2 Vice Chancellor's Award
The Vice Chancellor Award is awarded to top three best students overall performance at Programme level.

There are three categories namely:

  1. Vice ChancellorAward– Gold.
  2. Vice ChancellorAward– Silver.
  3. Vice ChancellorAward– Bronze.

 

4.7 Dean’s List Status
Students will be awarded the Dean’sList Certificate if they fulfilled all the following conditions:

  1. Must PASS all courses registered.
  2. Must at least register a minimum of 10 credit hours.
  3. Must obtain a Grade Point Average (GPA) of 3.50 and above.

 

4.8 Examination Results
Examination results will be announced to students upon approval by Senate and the result slips will be sent to parents and sponsors (where applicable).

4.9
Withholding of Results
If a student failed to comply with any of the University Regulations, irrespective of whether the student has been permitted to sit for the examination or otherwise, his/her results in either a particular course or the whole of the programme may be withheld. The student may subsequently appeal to the Registry.


4.10
Academic Transcript
Academic transcripts may be issued upon request by the student subject to some amount of payment.A set of graduation document consists of an official transcript,degree scroll and its folder will only be issued free once to graduates upon convocation.


5.0 Academic Performance
A student's academic standing is determined by the student's academic performance for the particular semester and the cumulative achievement for all semesters. However, a student's registration may be affected if any kinds of misconduct including cheating and plagiarism have been committed. The University considers all academic misconducts seriously as they affect the integrity of the University's academic evaluation process.


5.1 Academic Misconduct
Academic misconduct includes cheating and plagiarism. Cheating implies dishonesty in fulfilling academic requirements. Some examples of cheating include copying, allowing other students to copy outside or during an examination. Plagiarism may involve presenting another person's work, opinion or term as one's own without proper acknowledgement, be it printed or electronic materials such as books, magazines, thesis or projects.

If found guilty, the student will be given an ‘F’ grade for the said course and may be suspended for a period of time or dismissed or any other penalty deemed necessary by the University.

5.2
Satisfactory Performance
A student's performance is considered satisfactory if he/she obtains a GPA and CGPA of 2.00 and above. If a student's CGPA is unsatisfactory, he/she will be placed on probation or probation and warning or dismissed from UTP.

5.2.1
Dean’s List
Students who obtains a GPA between 3.50 to 4.00 but subjected to fulfilling Dean’s List conditions.

5.2.2
Good Standing
Student who obtains GPA between 3.00 to 3.49.

5.2.3
Pass
Student who obtains GPA between 2.00 to 2.99.

5.2.4
Academic Probation
A student may be put on academic probation if he/she obtains a GPA or CGPA of 1.50 to 1.99 for any semester. The student will only be allowed to register for a maximum of fifteen (15) credit hours for Technology course and thirteen (13) credit hours for Engineering course unless permission to do otherwise is granted by the Head of Department

5.2.5
Academic Probation and Warning
A student may be put on academic probation and warning if he/she obtains a GPA or CGPA of less than 1.50 for any semester. The student will only be allowed to register for a maximum of twelve (12) credit hours forTechnology course and ten (10) credit hours for Engineering course unless permission to do otherwise is granted by the Head of Department.

5.2.6
Academic Dismissal
A student will be dismissed under the following conditions:

  1. Being on academic probation and warning for two (2) consecutive semesters.
  2. Exceeding the maximum duration of stay.
  3. Obtaining a GPA and CGPA of less than 1.00.
  4. Obtaining a GPA and CGPA of less than 2.00 for two (2) consecutive semesters.
  5. Failed all courses registered in a particular semester.

 

All decision on academic dismissal is at the discretion of the Examination Committee & Senate.

5.3 Appeals for Reinstatement
Students under academic dismissal may appeal. The student is required to submit an appeal in writing to the Registry within one (1) week after the examination results are announced.


6.0
Health, Safety and Environment
The University adopts and practices health, safety and environment policies provided by the law.Before being offered admission to the University each candidate is required to fulfill all health requirements as per Guidelines for Medical Examination and Insurance issued by TheMalaysianMinistry of Education.

Any candidate who is found to have any of the diseases/disorders that prohibits registration during a verification process by UTP’s Health Centre will not be admitted to the University.  International students will be required to return to his/her home country at his/her own expense.

UTP Students are obliged to comply with all government and University laws and regulations with regard to Health, Safety and Environment.

It is the responsibility of each student:

  1. To take precautions to safeguard one's own health and safety, as well as others, this may be affected as a result of one’s actions or ignorance.
  2. To support the University's personnel in implementing the relevant laws and regulations.
  3. To wear and/or use proper/required clothing and safety equipment to avoid any risk against health and safety.
  4. To obey all instructions and follow all health and safety procedures prescribed by the University.
  5. To report to any University personnel immediately of any case of accident, dangerous occurrence, poisoning and infectious disease.
  6. To avoid disturbances or misuse of equipment for health and safety precautions.

 

Students who fail to comply with the above laws and rules may be suspended for a specified period of time or dismissed or any other penalty deemed necessary by the University.


7.0 Student Advisory System

7.1
Introduction
All foundation and undergraduate students will be assigned to Academic Advisors.

The objective of the Student Advisory System (SAS) is to create a pathway to a systemized communication for students to receive guidance and advice in understanding the different concepts and systems used by the University. The system generates a systematic channel for students to seek advice on academic and non-academic matters.

Upon enrolment, each student will be allocated to with an academic advisor who will serve as the student's advisor for the entire duration of the student's study at the University.

7.2
Roles of an Academic Advisor

  1. To be a friend, motivator, reference person, coach and progress monitoring.
  2. To plan and schedule meetings with students (minimum of two meetings; one at the beginning and one at the end of semester).
  3. To keep, maintain and update a meeting record to monitor students’ progress.
  4. Guide students in their study plan, selection of courses, where necessary; ensuring pre-requisites are met before signing up for a course and appropriate credit hours are registered.
  5. To offer advice on non-academic matters; offering appropriate assistance or referring them to counselors for special cases.
  6. Assist students on university matters; giving correct information and advice on organization, administration and rules and regulation of the University.

 

7.3 Roles of a Student
The SAS may not achieve its desired outcomes if students are reluctant to see their appointed advisors.

Students need to discuss academic or non-academic matters which require the recommendations of their academic advisors. Therefore students must:

  1. Meet the academic advisors regularly; minimum two times per semester.
  2. Seek advice and opinion from advisors regarding academic and non-academic matters during the meetings.
  3. Feel free to discuss and seek advice on academic, non academic or even personal matters
  4. For international students (in addition) may also liaise with the International Students Office on matters pertaining to international student welfare, activities and services.

 

8.0         Mentor Mentee Programme

8.1               Introduction
The Mentor Mentee Programme (MMP) is envisaged to help students who are facing academic difficulties. The focus of this programme is to help students who are placed under the status of ‘Academic Probation’, ‘Academic Probation and Warning’ and ‘Academic Dismissal’ (reinstated after appeal) in a particular semester, to improve their academic performance through regular meeting/discussion with their appointed Mentor.

Under this programme, a Mentee will be placed under the supervision of a Mentor, who will monitor the academic progress and provide motivation for Mentee to excel in their studies.

8.2             Purpose and Objectives
The purpose of MMP is to assist students who are placed under Academic Probation (GPA or CGPA less than 2.0/4.0) during a particular semester.

The objectives of this programme are:

  1. To assistMentee (students) in improving their academic performance.
  2. To monitor the progress of a Mentee’s academic performance.
  3. To ensure that the Mentee achieves the desired academic performance at the end of the semester.

 

8.3             Roles of a Mentor

  1. To establish a caring, genuine and open relationship that encourages learning.
  2. To monitor Mentees’ progress towards academic performance.
  3. To find/suggest solutions to overcome the Mentees’ problem in learning, i.e. - time management, smart learning, registration of courses and etc (to assist students in obtaining the desired semester results).

 

8.4            Roles of a Mentee

  1. To be responsible for their academic performance and to cooperate with their Mentor to improve their academic performance.
  2. To attend talks or workshops organised for them by the University.
  3. To meet the Mentor fortnightly according to the pre-arranged schedule.
  4. To seek advice and opinion of the Mentor regarding their academic matters.

 

9.0         UTP Semester Structure for Undergraduate Programme

9.1         Engineering Programme and Technology Programme.



Engineering Programme
(including Petroleum Geoscience Programme)

January Intake

January Semester

May Semester

September Semester

Year 1

Semester 1

Semester 2

break

Year 2

Semester 3

Semester 4

break

Year 3

Semester 5

Semester 6

Industrial Internship

Year 4

Industrial Internship

Semester 7

Semester 8

May Intake

May Semester

September Semester

January Semester

Year 1

Semester  1

Semester 2

break

Year 2

Semester 3

Semester 4

break

Year 3

Semester 5

Semester 6

Industrial Internship

Year 4

Industrial Internship

Semester 7

Semester 8


Technology Programme

January Intake

January Semester

May Semester

September Semester

Year 1

Semester 1

Semester 2

break

Year 2

Semester 3

Semester 4

break

Year 3

Semester 5

Industrial Internship

Industrial Internship

Year 4

Semester 6

Semester 7

 

May Intake

May Semester

September Semester

January Semester

Year 1

Semester 1

Semester 2

break

Year 2

Semester 3

Semester 4

break

Year 3

Semester 5

Industrial Internship

Industrial Internship

Year 4

Semester 6

Semester 7